TRADE APPLICATION
All Traders must submit an application through Stall Manager and upload the required documents.
Exhibitors must list all product lines/services that they wish to display or sell.

Every effort is made to ensure there are no exhibitors with similar product lines in the immediate vicinity. If there is a number of site holders offering the same product, applications will be accepted at the discretion of the Show Society.
Please note: Acceptance of Application is not guaranteed.

INSURANCE

Proof must be provided of the applicant’s current (as at February 26th 2023)

Cover for Public Liability Insurance. A current copy of your Public Liability Insurance

Must be uploaded or provided no later than FRIDAY, JANUARY 28th 2023.

The Berwick & District Agricultural & Horticultural Society Inc. is not responsible for any loss of, damage to, or theft of, an applicant’s property, whilst on the Showgrounds.

All applicants must carry their own Insurance Cover for loss of, damage to, and theft of, any of their property.

HEALTH AND SAFETY

• A First Aid Site is available on the grounds – for all users of the event.
• If you require urgent assistance, please call 000 and then contact the Trade Space Supervisor, Information Booth or Secretary’s Office.

CORONAVIRUS
All traders must comply with the current Coronavirus restrictions on Show weekend.
For more information on current restrictions, please visit: https://www.coronavirus.vic.gov.au/how-we-live

Stallholders must provide the following:

• A COVID-safe plan (refer https://www.coronavirus.vic.gov.au/covidsafe-plan)
• Hand sanitiser

SITES

• All marquees, vans, and stands used by stall holders must be of a standard acceptable to the Show Committee and comply with OH&S standards eg. marquees weighted down to the manufacturers’ specifications.
•  Stall holders must provide their own marquees, tables, chairs, etc.           Trestles are available for indoor stall holders only as discussed prior with the Trade Space Supervisor.
• Sub-letting of sites is definitely not permitted.
• Stall-holders are required to operate on both days of the Show unless prior agreement with the Trade Space Supervisor.
• All stall sites must be set up before 8.00 am on the Saturday and Sunday mornings of the Show and be manned until at least 8.00 pm on the Saturday and 4.00 pm on Sunday, unless prior arrangement with Trade Space Supervisor.

• Site holders must continually keep their areas clean of debris, packing material, etc. and place all waste in the bins provided.
• Every effort is to be made to Reduce, Re-use and Recycle materials.
• All tent weights, guy ropes, and vehicles (where permitted), must be within your site dimensions.

 VEHICLES

•  No vehicles may be parked on the trade site unless they form part of the stand
  and this has been pre-arranged with the Trade Space Supervisor.
• To comply with OH&S and Risk Management, there will be NO VEHICLE MOVEMENT permitted on the grounds after 9 am and before agreed closing time unless escorted by prior arrangement. Contact the Trade Supervisor to arrange escort.

PRODUCT LINES

•  Only those items listed on the Trade Space Application Form will be permitted to be sold. Items not listed on the application form cannot be sold, demonstrated or given away during the show.
• Raffle tickets may not be sold without prior permission from Show management.

BANNED ITEMS
Our Society aims to promote a family atmosphere and entertainment. We request that site holders respect the spirit and refrain from selling and exhibiting items of explicit and obscene nature or items promoting or referring to prohibited substances. The Society reserves the right to request that a site holder remove any item deemed to contravene this condition. If you are unsure about any item you may wish to exhibit, contact the Trade Space Supervisor.

Unacceptable items: includes but not limited to: • Items that fire projectiles • All Balloons • Spray cans of paint

WORKING WITH CHILDREN:
The Berwick & District Agricultural & Horticultural Society Inc is committed to child safety and wellbeing. To ensure this occurs, all those with “direct and consistent” access to children will be required to provide a Working with Children Check card.
If this is the case for your trade, please include with your application.

SECURITY
Security Guards are on site on Friday evening & Saturday evening. Goods (commercial stock) and personal items are the responsibility of the Trade exhibitor. Whilst the Society takes every care, we accept no responsibility for loss or damage sustained whilst on the grounds.

FOOD STALL APPLICANTS:
There is only a limited number of Food Stall sites.

• All Food Stalls to be present at the 2023 Berwick Show must have a current Food Act
  Registration, from either their own Council or from the City of Casey, AND be registered with Streatrader.

          These documents will need to be uploaded online by January 28th 2023.

– All staff must have a current Food Handlers Certificate.
– All food stall holders must comply with the Victoria’s Smoke-free Outdoor Dining laws.
– Showmen’s Food Lines – The following food lines, including ‘Dagwood Dogs, Waffles, Toffee Apples, Fairy Floss” are restricted to the Showmen’s Guild sales only. Vendors selling these products outside the Guild will be asked to remove them.

SINGLE USE PLASTIC – NEW REGULATIONS
From 1 February 2023, the Victorian Government is banning the sale and supply of
single-use plastic:
– drinking straws
– cutlery (including knives, forks, spoons, chopsticks, sporks, splades, food picks) plates
– drink-stirrers and sticks
– expanded polystyrene food and drink containers including plates, cups, bowls, clam shells and any cover or lid.
– cotton bud sticks.
For more information refer to https://engage.vic.gov.au/SUP-ban-regulations
We encourage all stall holders to be familiar with the City of Casey ‘Reducing Single-use Plastics Flyer’.

CANCELLATION POLICY
An administration fee will be retained for cancellations made 3 weeks prior to the Show. Exhibitors cancelling sites less than 3 weeks before Show day will forfeit all fees if the allocated site is not able to be reallocated to another site holder.

During the Show Berwick Show Society reserves the right to cancel any commercial site by notice served on an exhibitor.This permit cancellation may occur:
– In the event of an occurrence happening which, in the opinion of the Trade Space Coordinator, justifies such action.
– If the Exhibitor is in breach of any of the Exhibitor’s Rules & Conditions;
– If the Exhibitor does not occupy the site(s) at the commencement of and during the full period of the Show.
The Society will not be liable to pay the Exhibitor any compensation, whether on the grounds of loss of profit or otherwise, or refund any money paid by the Exhibitor in respect of such cancellation.

 GENERAL GUIDELINES
– No refunds after Monday, February 20th, 2023.
– Exhibitors must demonstrate a positive approach towards the public, each other and to the Berwick Show Society Staff and Volunteers.                          – The Society reserves their right to refuse entry or close down any exhibitor site that does not comply with the Exhibitor Terms and Conditions of entry.
– On arrival at the Showgrounds traders must contact the Trade Space Supervisor to be shown their site.                                                                                  – All queries or changes must be directed to the Berwick Show Trade Space Supervisor.
– By being at the Berwick Show you will be in the running for our Trade Space Award – create an attractive site.

PLEASE MAKE SURE THAT:
1. ALL electrical equipment brought onsite including extension leads and power boards will have been tested and tagged within the last three months prior to Show weekend.
2. No leads are to be left on the ground – they must all be above ground.
3. Each mobile vehicle utilising LPGas has an Energy Safe Victoria compliance plate.
4. Cylinders must not be located in a poorly ventilated area that would contain any gas leak.
5. Cylinders are to be secured upright with cylinder reliefs facing away from structures and other cylinders.
6. All chemicals are stored correctly.
7. Non-compliance results in non-acceptance at the Berwick Show.
8. If items do not comply with the Victorian OH&S Act, you may be closed down until any breaches of this Act are remedied.
__________________________________________________________________________
Additional Information:
*  Representatives from Worksafe, Energy Safe Victoria and City of Casey Health Officers may visit during Show week and during the Show weekend.

*  An electrician will be attendance prior to and during the Show.

*  Berwick Show Society is affiliated with, or are members of:
1. Victorian Agricultural Societies Ltd
2. Central and South Gippsland Affiliated Show Society Inc
3. Victorian Showmen’s Guild